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Income Tax Administrator
Pay Rate: $24.82/hr
Schedule: Mon-Fri 8:00am - 4:30pm

Required Minimum Qualifications

  • Must be at least 21 years of age
  • Bachelor’s degree in accounting, finance or related field is preferred. Combination of education and experience will be considered in lieu of a Bachelor’s degree.
  • Minimum 2-4 years of experience in accounting practices (governmental experience preferred).
  • Extensive public accounting tax experience and the ability to implement process improvements is preferred.
  • Ability to perform several tasks concurrently in an organized and efficient manner.
  • Clear diction and legible handwriting.
  • Experience and proficiency in Microsoft Office software is required.
  • Exceptional interpersonal, oral and written communication skills.
  • Excellent time management skills, ability to manage self-directed worktime and prioritization of tasks.
  • Demonstrated prioritization skills and persistence. 
Job Description

Under the supervision of the finance director, the income tax administrator is responsible to administer and enforce all provisions of the City of Canfield income tax regulations.  This includes, but is not limited to: maintaining confidentiality of tax records; maintaining records of tax accounts; collecting, recording and depositing payments; receiving and auditing tax forms and other duties as may be delegated by the finance director.

The responsibilities of the income tax administrator require consistent attention and commitment to this city’s mission.  All assigned duties and tasks are expected to be performed in an effective, efficient and professional manner.  The income tax administrator must accept the responsibility to support and promote this city’s mission and comply with its directives.  Personal conduct and behavior must be such that it does not bring disrepute or unnecessarily endanger the public's trust or confidence in the city or its members.  This position requires a high level of problem-solving ability, self-initiative, and the ability and willingness to work without direct supervision.  Successful performers are those who are capable and willing to make decisions that are consistently in line the agency's mission, goals, and objectives.

Successful candidates must be computer literate with strong typing skills, conflict resolution/interpersonal skills, mathematical and problem-solving skills, a strong ability to multi-task and be able to work with minimal supervision.

Job Responsibilities

Under the supervision of the finance director, the tax administrator will be responsible for the administration of all city tax related matters.  These tasks include, but are not limited to: maintaining and updating of MITS software; transferring of tax related money between accounts; posting daily deposits and money received to MITS; sending and printing tax returns to all active accounts; setting up refunds due tax-payers; locating, setting up and maintaining new income tax accounts; receiving, reviewing and auditing of all tax returns received; reconciling withholding accounts to ensure payment of all monies owed; calculating penalty and interest on delinquent tax accounts; entering federal extensions; sending correspondence to non-filers; setting up and monitoring payment plans for residents; notifying IRS of all required information; sending non-compliance notifications to the police department for the issuance of summons and attending court for cases where tax summons is issued. 

Additionally, the tax administrator is responsible to maintain a record of landlords within the city, and send out occupancy forms where required.  The tax administrator will periodically review Canfield Income Tax returns and modify them, as needed, to stay compliant with requirements; stay abreast of state changes and inform city manager, and city council to ensure Canfield City ordinances are in compliance; attend required state and federal training to stay current on all tax issues and requirements; make monthly receipt reports to the finance director and city manager; ensure the prompt response to inquiries from the public (i.e. email, voicemail, etc.); assist city residents with questions/concerns about city tax returns, assist state auditor during City of Canfield audits; etc. 

The duties listed above are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position, if the work is similar, related or a logical assignment of the position.  Other duties may be assigned by the finance director, the city manager or his/her designee.

Interested candidates should fill out and return Employment Application to Wade Calhoun: City Manager, or submit electronically to wcalhoun@ci.canfield.oh.us 

Other Documents-Application for Employment & Full Job Description